Build an AI Invoice Processor

Watch how Databutton's AI agent transforms PDF invoices into structured data.

What You'll Learn

Build a complete invoice processing system that uploads PDFs, extracts data with AI, and exports to Excel. This tutorial shows one approach the AI agent took to solve this problem - your build may vary as the agent adapts to your specific needs.

Watch the Build

See the entire application built from scratch using simple prompts

The Problem Business Owners Face

Business owners like Kristian know the pain of manual invoice entry. Every PDF invoice means interrupting real work to type data into spreadsheets, time that could be spent growing the business.

This automation handles the entire workflow:

• Uploading PDF invoices

• AI extracting vendor, amounts, line items

• Storing in database with native auth

• Exporting to Excel

Who This Solves Problems For:

• Service company owners like Kristian who need inventory tracking from supplier invoices

• Real estate professionals like James who extract contract details for transaction management

• Any business owner tired of choosing between accuracy and speed in invoice processing

Real Builders Using This Workflow

Kristian - Machinery Service Company (Norway): "I run a machinery service company and saw our team losing hours every week typing invoice data. I knew there had to be a better way to get PDF invoices into our inventory system without the manual work."

James - Real Estate Transaction Management: "I recognized that real estate agents were drowning in contract paperwork. I built a system where uploading an executed contract automatically populates transaction details."

Start Building

1

Add the description for this tool

• When adding the tool description, what it does and who it is for. It helps to add sentences for each for example:

An AI-powered app that reads PDF invoices and automatically extracts all the data.

User uploads an invoice PDF → AI extracts vendor, amounts and line items → stores as a record and attach the PDF → Review and export to Excel.

For small businesses tired of manually entering invoice data into spreadsheets or QuickBooks.

• Upload a PDF file to communicate workflows and requirements (optional)

• Upload images to share inspiration (optional)

2

Review the plan

The agent will create five initial tasks based on your tool description and any uploaded files in the previous stage. Discuss any changes with the agent or manually edit the tasks.

3

Execute each task

Watch your tool come to life as the agent works through each task item.

4

Create new features by discussing your ideas with the agent

Once you have a working tool, you can expand it further by discussing your plans and ideas with the agent.